Folders & Tags

Shortcut: Cmd+Shift+N
1. Press Cmd+Shift+N
2. Enter folder name
3. Optional: Use slash for nesting
   Example: "Projects/2025/Q1"
4. Press Enter

1. Right-click file tree
2. Select "New Folder"
3. Enter name
4. Press Enter

workspace/
├── 1-Projects/          Active work with deadlines
│   ├── Website-Redesign/
│   ├── Book-Draft/
│   └── Research-Paper/
├── 2-Areas/             Ongoing responsibilities
│   ├── Health/
│   ├── Finances/
│   └── Learning/
├── 3-Resources/         Reference material
│   ├── Articles/
│   ├── Books/
│   └── Courses/
└── 4-Archive/           Completed or inactive
    └── 2024/

workspace/
├── 1-Inbox/            Fleeting notes (unsorted)
│   └── quick-capture/
├── 2-Literature/       Reading notes
│   ├── books/
│   └── papers/
├── 3-Permanent/        Processed ideas
│   ├── concepts/
│   ├── principles/
│   └── models/
├── 4-Projects/         Active work
│   └── current/
└── 5-Index/            Entry points
    └── maps-of-content/

workspace/
├── Inbox/              Unprocessed items
├── Next-Actions/       Tasks to do
│   ├── calls/
│   ├── computer/
│   └── errands/
├── Projects/           Multi-step outcomes
├── Waiting-For/        Delegated items
├── Someday-Maybe/      Future possibilities
└── Reference/          Archived information

workspace/
├── Daily/
│   └── 2025/
│       ├── 01-January/
│       │   ├── 2025-01-01.md
│       │   └── 2025-01-02.md
│       └── 02-February/
├── Weekly/
│   └── 2025/
│       ├── Week-01.md
│       └── Week-02.md
└── Monthly/
    └── 2025/
        ├── 2025-01.md
        └── 2025-02.md

Method 1: Create path during file creation
"Projects/Web/Frontend/Components/Button.md"

Method 2: Create folders step-by-step
1. Projects/
2. Projects/Web/
3. Projects/Web/Frontend/
4. Projects/Web/Frontend/Components/

Yes Limit depth to 3-4 levels
Yes Use descriptive names
Yes Consider mobile navigation
No Avoid very deep nesting (6+ levels)
No Don't duplicate folder names at different levels

↓ / ↑        Move between items
→            Expand folder
←            Collapse folder
Enter        Open selected item
Cmd+B        Toggle sidebar
Cmd+Shift+E  Focus file tree

1. Click folder name
2. Start typing folder name
3. Folders filter as you type
4. Press Enter to open

Right-click folder → Properties

Shows:
- Path
- Number of files
- Total size
- Date created
- Last modified
- Subfolders count
- Tag distribution

This note is about #productivity and #workflows.
 
Tags can appear anywhere: #project/work #status/active
 
Multi-word tags: #machine-learning #deep-learning

---
tags:
  - productivity
  - workflows
  - tutorial
---

Yes Valid tags:
  #tag
  #multi-word-tag
  #nested/tag
  #project/2025/q1

No Invalid:
  # tag (space after #)
  #tag with spaces (unquoted spaces)
  ##tag (double hash)

#work
#work/projects
#work/projects/website
#work/meetings
#work/meetings/standup
 
#personal
#personal/health
#personal/health/fitness
#personal/health/nutrition

- Organize by category
- Filter at any level
- Inherit from parents
- Visual hierarchy in tag browser
- Quick drill-down

Tag Browser shows:
work (15)
├── projects (8)
│   └── website (3)
└── meetings (7)
    └── standup (5)

Click 'work' → See all 15 notes
Click 'work/projects' → See 8 notes

Access: View → Tag Browser
or: Cmd+Shift+T

Features:
- View all tags
- See tag counts
- Click to filter notes
- Hierarchical display
- Search tags
- Rename tags
- Merge tags
- Delete unused tags

1. Right-click tag in browser
2. Select "Rename Tag"
3. Enter new name
4. All notes automatically updated

1. Select multiple tags (Cmd+Click)
2. Right-click → "Merge Tags"
3. Choose primary tag name
4. Confirm merge
5. All notes consolidated

1. Right-click tag → "Delete Tag"
2. Options:
   - Remove from all notes
   - Keep in existing notes
3. Confirm deletion

1. Type #
2. Start typing tag name
3. Suggestions appear
4. Use ↑↓ to navigate
5. Press Enter to insert

Type: #proj
Matches:
- #project
- #projects
- #work/project
- #personal/project

Most recently used tags appear first
- Last 20 tags tracked
- Ordered by recency
- Across all notes

Tag Browser → Statistics

Shows:
- Total unique tags
- Most used tags
- Orphaned tags (no notes)
- Tag growth over time
- Tag distribution chart
- Related tag suggestions

1. Right-click in sidebar
2. "New Smart Folder"
3. Name: "Active Projects"
4. Criteria:
   - Has tag: #status/active
   - Has tag: #project
5. Save

Name: "This Week's Notes"
Criteria:
- Created: Last 7 days
- OR Modified: Last 7 days

Name: "Incomplete Tasks"
Criteria:
- Contains: - [ ]
- NOT contains: - [x]
- Type: task-list

Name: "Urgent Work Items"
Criteria:
- Tag: #work
- Tag: #priority/high
- Modified: Last 3 days
- Contains: TODO or URGENT

Smart Folders:
1. "Today" (created today)
2. "This Week" (modified this week)
3. "Untagged" (no tags)
4. "Favorites" (starred)
5. "Drafts" (tag: #draft)

1. "Active Projects" (#project + #active)
2. "Blocked" (#project + #blocked)
3. "Review Needed" (#needs-review)
4. "Completed" (#project + #done)

1. "To Study" (#learn + #pending)
2. "In Progress" (#learn + #active)
3. "Completed" (#learn + #done)
4. "Review Queue" (#review-due)

1. Cmd+Shift+F (Global Search)
2. Enter query
3. Click "Save Search"
4. Name it
5. Choose icon
6. Appears in sidebar

Query: tag:#work AND (urgent OR priority)
Name: "Urgent Work Items"
Saved in: Searches section

Query: /TODO:.*urgent/i
Name: "Urgent TODOs"

tag:#work                Single tag
tag:#work OR tag:#personal  Multiple tags
tag:#work AND tag:#urgent  Combined tags
tag:#work/projects         Nested tag
-tag:#archive             Exclude tag

"exact phrase"            Exact match
word1 AND word2           Both words
word1 OR word2            Either word
word1 NOT word2           Exclude word
file:projects/            In folder
path:2025                 Path contains

created:today             Created today
modified:>2025-01-01      Modified after date
created:<7d               Last 7 days
wordcount:>1000           Word count over
has:tasks                 Contains tasks
has:links                 Has wiki links

Tagging levels:
1. #inbox (first capture)
2. #inbox + #type/article (categorized)
3. #processed + #topic/ai (highlighted)
4. #evergreen + #topic/ai (summarized)
5. #moc + #topic/ai (map of content)

1. #learn (new concept)
2. #review (needs review)
3. #mastered (understood)
4. #refresh (periodic review)

Auto-tag based on review intervals

#status/planning
#status/active
#status/blocked
#status/review
#status/done
#status/archived

#priority/urgent
#priority/high
#priority/medium
#priority/low

#context/work
#context/home
#context/computer
#context/phone
#context/errands

#source/book
#source/paper
#source/article
#source/video
#source/podcast
#source/conversation

#to-read
#reading
#to-extract
#extracted
#to-summarize
#summarized

templates/
├── project-folder/
│   ├── README.md
│   ├── notes/
│   ├── resources/
│   └── archive/
├── research-folder/
│   ├── papers/
│   ├── notes/
│   └── summaries/
└── area-folder/
    ├── journal/
    ├── goals/
    └── reviews/

1. Right-click sidebar
2. "New Folder from Template"
3. Select template
4. Name new folder
5. Structure created automatically

---
title: {{FOLDER_NAME}} - Overview
created: {{DATE}}
tags:
  - {{FOLDER_NAME_SLUG}}
  - project
---
 
# {{FOLDER_NAME}}
 
Created: {{DATE}}
Status: Planning

Yes Do:
- Use descriptive names
- Maintain consistent depth
- Create logical hierarchies
- Archive old folders
- Use templates for common structures

No Don't:
- Create too many top-level folders
- Nest too deeply (3-4 max)
- Use special characters
- Duplicate structure with tags
- Create single-file folders

Yes Do:
- Use lowercase
- Be consistent
- Create hierarchies
- Review periodically
- Merge similar tags

No Don't:
- Over-tag (5-7 max per note)
- Use very similar tags
- Create too many levels (3 max)
- Forget to tag important notes
- Use spaces (use hyphens)

PARA + Tags:

Folders (Where):
1-Projects/
2-Areas/
3-Resources/
4-Archive/

Tags (What/How/When):
#type/note #type/task #type/reference
#status/active #status/done
#priority/high #priority/low
#context/work #context/personal
#topic/productivity #topic/health

Create tag templates:
#work/project/{{name}}
#status/{{status}}

Assign to keyboard shortcuts

Saved searches for common combinations:
- #work + #urgent → "Work Urgent"
- #personal + #goal → "Personal Goals"
- #learn + #review → "Review Queue"

Right-click folder → "Add to Bookmarks"
Quick access from sidebar
Keyboard shortcut: Cmd+1-9

1. Select multiple notes
2. Right-click → "Add Tags"
3. Enter tags
4. Apply to all

1. Select notes
2. Drag to target folder
3. All move together
4. Links update automatically

1. Tag Browser → Select tag
2. "Rename" or "Replace With"
3. All notes updated